Privacy & Data Protection Policy
The object of the Heavenly Twins & Cruising Catamaran Association (“HTCCA”, “we” or “us”) is to promote or facilitate the sport of Yachting particularly in cruising catamarans. In order to do this we collect and use personal data.
This policy (together with any other documents referred to in it) describes what personal information we collect or obtain about you and how we use it.
This policy covers the following:
Your consent to this privacy policy
Information we may collect or receive about you
Website Cookies
How we use your information
How we may share your information
Retention of your information
Where we store information about you
Passwords and PIN numbers
Use of the Internet
Your rights
Access to information
Changes to our privacy policy
Contact details
Unless otherwise notified you will be treated as having consented to our use of your personal data under the terms of this Policy if you:
visit the website we may operate from time to time (“HTCCA Website”)
become a member of the HTCCA;
join any HTCCA committee or volunteer for the HTCCA in any capacity
subscribe for newsletters emails and updates.
obtain any goods or services from us.
participate in any rally or cruise in company.
enter a competition, promotion or survey run by us;
undertake any assessment or examination provided by us for an International Certificate of Competence
For the purpose of the Data Protection Act 1998 (the Act), the data controller shall be the committee of The Heavenly Twins and Cruising Catamaran Association.
B. INFORMATION ABOUT YOU
We may collect and process the following data about you:
Information you give us.
You may give us information about you by filling in forms on our HTCCA Website or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you do any of the following things:-
become a member of the HTCCA, renew your membership or amend or update your membership details;
subscribe for email newsletters and updates
purchase any of our goods or services;
register as a candidate for an ICC examination or assessment.
in relation to any HTCCA Website, when you do any of the following things:
register to use the HTCCA Website;
participate in any web forum or other social media associated with the HTCCA.
report a problem with any HTCCA Website;
enter a competition, promotion or survey run by HTCCA.
The information you give us may include
your name, address, e-mail address and phone number, financial and credit card information, boat details.
Additional Information we collect about you when you visit any HTCCA Website or use any HTCCA social media site.
technical information, including the Internet protocol (IP) address used to connect your computer or mobile device to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
C. WEBSITE COOKIES
The HTCCA Website uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and are needed when logging in. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies.org website which offers guidance for all modern browsers
D. HOW WE USE YOUR INFORMATION
We use information held about you:
to fulfil our obligations to you in the following ways:-
to administer your membership of HTCCA and to register you as a member, and to provide you with information.
to carry out our obligations arising from any contracts entered into between you and us and to provide you with information on your membership entitlements, participation and social events.
to keep you updated in the following way.
if you are a member of the HTCCA, to notify you about changes to our membership benefits, products, facilities or services;
Please note. If you do not want us to use your data in this way, or to pass your details on to other members, please tick the relevant box situated on the registration form which we use to collect your data, or contact a committee member with that request.
in relation to the operation of HTCCA Website:
to ensure that content from the site is presented in the most effective manner for you and for your computer or mobile device.
to administer the site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to identify and implement improvements in the operation of the site, the content included on the site and the way in which content is presented;
to allow you to participate in interactive features of the site, when you choose to do so;
as part of our efforts to keep the site safe and secure;
to measure or understand the effectiveness and relevance of advertising on the site.
E. HOW WE MAY SHARE YOUR INFORMATION
Your information will only be shared with other members either in our Membership listings or by your permission. Your information will not be knowingly sold or shared with any persons outside of the Association.
F. RETENTION OF YOUR INFORMATION
Members We may keep and process your personal data for as long as you remain a member, or, with your permission, where the data is needed in relation to a vessel you have owned in the past. Where your membership lapses we will within a reasonable time of the lapse occurring cease actively processing your data.
Non Members data Some personal data is received from non members visiting the web site or by contacting the Membership Secretary or by other means. This data will be held for a reasonable time before deletion to assist with the joining of new members to the association. This information will not be knowingly sold or shared with any persons outside of the HTCCA.
G. WHERE WE STORE YOUR PERSONAL DATA
Your personal data is stored only within the archives of the HTCCA. Your data will not knowingly be stored by or shared with anyone outside of the HTCCA. By submitting your personal data, you agree to this storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
H. PASSWORDS AND PIN NUMBERS
Where we have given you (or where you have chosen) a password or PIN number which enables you to access certain parts of the HTCCA Website, you are responsible for keeping this password or PIN number confidential. We ask you not to share passwords and PIN numbers with anyone.
I. USE OF THE INTERNET
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
J. YOUR RIGHTS
Where we retain your personal data after you cease to be a member of the HTCCA, you have the right to ask us not to process your personal data. You can exercise this right at any time by contacting any of the committee by their publicised contact details.
K. ACCESS TO INFORMATION
The Act gives you the right to access information held about you.
L. CHANGES TO OUR PRIVACY POLICY
Any changes we may make to our privacy policy in the future will be posted on the HTCCA Website. Please check back frequently to see any updates or changes to our privacy policy.
M. CONTACT
Contact details of Committee members are published on the Website and in the news letters.
Last updated December 2016