Heavenly Twins and Cruising Catamaran
Association
DATA PRIVACY POLICY
1. About this Policy
1.1 This policy explains when and why we collect personal information about our members & instructors, how we use it and how we keep it secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website www.htcca.co.uk/privacy-policy/ regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are the Heavenly Twins & Cruising Catamaran Association. We can be contacted by Email at membership.secretary@htcca.co.uk
By Mail 52 Rugby Road Worthing, West Sussex BN11 5NB Phone 01903 505521 or mob 07767844988
3. What information we collect and why
Type of information | Purposes | Legal basis of processing |
Member’s name and | Managing the | Performing the Association’s contract with the Member. For the purposes of our legitimate interests in operating the Association |
Member’s e-mail address(es), | Contacting Members. | Consent. We will seek the Member’s consent for us to contact them. Members may withdraw their consent at any time by contacting the Membership Secretary by letter, e mail, phone or on the website at www.htcca.co.uk/privacy-settings/ |
Member’s name, | Creating and | Consent. We will seek members consent to include them in the directory which is printed on an annual basis. |
Member’s boat details and location. | Keep a record of boat ownership and sailing | For the purposes of our legitimate interests in maintaining Association records. |
Photos and videos of members and their boats | Putting in the Newsletter, Association’s website and social media pages | For the purposes of our legitimate interest in operating the Association |
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EEA without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters, membership directory and send you mailings).
However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer need it.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain
(g) Members who resign their membership have the “right to be forgotten”. If past members wish the Association to delete all their data from our records, please contact the Membership Secretary to arrange this.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow
Cheshire SK9 5AF
Phone 0303 123 1113